Adding a New Contractor

To register a new contractor in QuickManage, follow these steps:

Step 1: Begin Contractor Setup

• Go to Drivers & Contractors under Account Resources.

• Click the “Contractors” tab.

• Hit the green “Add New” button.

Step 2: Enter Basic Info

• Hire To: Choose the company the contractor is hired under.

• Contractor's Email Address: Required for communication.

• (Optional) Upload Driver’s License – must be clear and legible (PDF, JPG, JPEG).

Click “Next” to continue.

Step 3: Fill Out Contractor Details

• Input the following:

  • First name, last name, phone, email

  • Date of birth and hire date

  • Company address: street, city, state, ZIP code

• Optional: Enter a separate statement email to receive payment statements.

• Add emergency contact information if available.

Click “Next.”

Step 4: Assign Equipment & Contracts

• Select all trucks assigned to the contractor.

• For each piece of equipment:

  • Gross Percentage: Share of revenue assigned to that truck. (After company's fee)

  • Net Pay Share: What the contractor earns after internal splits (typically 100%, if contractor gets all after company's fee).

You can also:

• Add Shareholders

• Expand In Cab Inventory per truck for device assignment

Click “Next.”

Step 5: Configure Recurring Deductions

• Add weekly fees per truck for:

  • Lease, insurance (cargo, physical), OCCAC

  • Admin, IFTA, ELD, PrePass, etc.

• These deductions will be split based on gross percentage if multiple shareholders are present.

Step 6: Set up Depository Fund splits if required.

Field Descriptions

• Total Amount
  ➤ The full amount you want to withhold from the contractor’s earnings (e.g., $1,000 total).

• Prev Charged
  ➤ Amount already charged or deducted before this current setup (if any).

• Split Into
  ➤ Number of payments (deduction periods). Example: if total is $1,000 and split into 10, then $100/week will be deducted.

• Balance Amount
  ➤ Shows what’s currently in the fund. Starts at $0 until deductions begin.

The Depository Fund lets you withhold a fixed amount from a contractor’s pay over time as a security reserve. It’s split across paychecks and refunded after termination (e.g., after 40 days).

Charging Summary

• Next Charge from Paycheck (in red)
  ➤ The amount that will be deducted in the upcoming payroll cycle.

• Already Charged Amount (in green)
  ➤ Total that has been collected so far.

• Remaining Balance (in blue)
  ➤ What’s left to collect (Total Amount - Already Charged).

Click “Finish” to complete the contractor setup.