Adding a New Truck

To add a truck to your QuickManage account, follow these steps:

Step 1: Go to Equipment

Navigate to Equipment > Trucks and click Add New.

You have two ways to add a truck:

1. Manual Entry

2. AI-powered qm-GPT (Recommended)

   
   

Step 2: ✨Add via qm-GPT (Fast & Smart)

Let AI handle the data entry for you.

Step 1: Click Add New and choose qm-GPT
Step 3: Upload your truck’s registration document (PDF or image)
Step 4: The system will automatically extract:

• VIN number

• Make & Year

• License plate and state

• Fuel type, weight, and axles

• Ownership details

Step 5: Review and confirm the generated fields
Step 6: Click Add to finalize

💡 This method saves time and reduces manual errors. Make sure the document is clear and legible.

Step 3: 📝 Add Manually

If you prefer to enter details yourself:

• Step 1: Fill Out Unit Details

  Unit #
  ➤ Internal truck number used for identification across your operation.

  In Service Date
  ➤ The date the truck began operating in your fleet.

  VIN #
  ➤ Vehicle Identification Number. Enter manually or use lookup.

  Country
  ➤ Choose the truck’s registration country:

  • United States

  • Canada

  • Mexico

  License Plate #
  ➤ The official license plate number.

  State
  ➤ Issuing state for the license plate.

  Make
  ➤ Manufacturer (e.g., Freightliner, International, Volvo, etc.).

  Year
  ➤ The truck’s model year.

  Fuel Type
  ➤ Default is Diesel. You can select from Diesel, Gasoline, Electric, etc.

  Gross Weight
  ➤ Maximum legal weight (usually prefilled with 80,000 lbs for Class 8 trucks).

  Number of Axles
  ➤ Total axles on the truck. Common: 3 for tractors.

  
  

• Step 2: Ownership Information

  ➤ Who owns the truck:

  • Company

  • Owner Operator’s

  • Contractor Owned

  Include to the IFTA
  ➤ Check this if the truck should be included in IFTA fuel tax reporting.

  
  

• Step 3: Purchase Type
  ➤ Method of acquisition:

  • Company Owned

  • Rental

  • Leased

  • Lease to Own

  Equipment Provider
  ➤ Name of the vendor, leasing company, or seller (optional).

  
  

• Step 4: In-Cab Inventory (Optional)

  Use Quick Add to link hardware installed in this truck:

  • Fuel Card(s)

  • Tolls & PrePass Devices

  • ELD Device(s)

  • Tablet(s)

  • Camera Device(s)

  • Other(s): Any additional cab equipment (scanners, trackers, etc.)

  These devices will be linked to fuel, toll, or safety transactions automatically.

  
  

• Stickers (Optional)

  IFTA Sticker #
  ➤ Enter the official IFTA decal number (if assigned).

  HUT Sticker #
  ➤ For NY or other applicable states, enter the Heavy Use Tax sticker number.

Step 4: Save

Click Add to finish setup.

⚡️ qm-GPT Integration

Don't want to fill this manually?
Use qm-GPT – simply upload your truck & trailer registration PDF or image, and the system will auto-create the truck & trailer profile with extracted details. It saves time and reduces errors.